Administrative Assistant – Temporary position

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

Colgate-Palmolive is pleased to invite applications for the Administrative Assistant position reporting into the functional area Director in the Central America region. This role will primarily support the Functional Director and also support staff members of the area with general administrative duties such as meeting planning, reporting, events and travel. The Administrative Assistant will provide support by solving daily administrative tasks at a practical level in accordance with internal policies and procedures, serving as a link between the executive and other related departments and countries. The position requires the individual to demonstrate a high level of initiative, good judgment and the ability to handle confidential information in a good way.

What you will do:

• Coordinates the Master calendar for the functional area

• Coordinates the agenda and calendar of the Director

• Tracks and coordinates calendars for one or more individuals and schedules meetings

• Provide administrative support for on site meetings to include meeting planning & logistical coordination with people from multiple locations and/or functions.

• Adept at coordinating meetings using new technologies and is a power-user and training resource for new meeting technologies – video/audit/net conferencing

• Communicate clearly and effectively in verbal, written and electronic media. Manages internal communications for the functional area.

• Creates and/or edit presentations including formats, layouts, and content with attention to details and with minimal supervision

• Independently responds to and follow-ups on request for information based upon acquired knowledge of department/area

• Frequently arranges international travel and coordinates travel arrangements for multiple individuals.

• Manages multiple projects and events as needed by the area Director

• Relates and maintains positive relations to negotiate the best conditions with multiple providers related to activities, resources needed in the functional area. Creates purches orders for providers.

• Takes initiative to simplify systems and processes to eliminate unnecessary work

• Creates and uses informal networks to gain support and get things done

• Extreme sensitivity to confidentiality of data and information

• Performs other duties as assigned

• Complies with all policies and standards